Where can I find help with my grant proposal?
You can request grant development and/or internal review and you can refer to the documents in the grantsmanship section.
What is Grant Development (GD)?
GD is a service provided by the Faculty of Medicine to help researchers prepare their grant proposals. It is mandatory for new-new investigators and all personnel awards, and strongly encouraged for all investigators. Please see the grant development section for further information and contacts.
What is Internal Review (IR)? And who must use it?
IR is a service provided by SPARC that enables investigators to have their grant proposal reviewed by UBC experts prior to submission to the agency. For grant competitions, IR is mandatory for new-new investigators and strongly encouraged for all other investigators. For scholarship competitions, IR is mandatory for ALL applicants. Please see the Internal Review section for deadlines and contact information.
Why should I use IR and GD if I don’t have to?
When the suggested revisions are taken into consideration, both IR and GD can help to improve a proposal, thereby increasing the chance that your grant will be funded. It is important to ensure that the submitted grant is free of errors, is logical and clear, and is easy for the reviewer to read and understand – IR and GD are services in place to help you meet these objectives.
What is a “New-new” investigator?
Researchers in the Faculty of Medicine who have been appointed to the Assistant or Clinical Assistant Professor level within the past five years (or who are currently Research Associates or Fellows expecting to take up positions at the Assistant or Clinical Assistant Professor levels) and who do not currently hold peer-reviewed, full operating grant funds (i.e. not bridge funding) from a major provincial or federal granting agency are classified as “New-news”.
What is peer-reviewed funding?
Funding from any major granting agency where committees of expert peers review proposals and decide which grants to fund.
What is Policy 87?
Holders of UBC research and trust accounts must be members of the permanent academic staff, normally those appointments at the rank of Assistant Professor or higher. Accounts may be opened for Lecturers or Research Associates at the specific request of the Dean, who confirms that the term of the member’s appointment covers the full term of the grant or contract. Accounts will not be opened for Post Doctoral or other Fellows, students or visitors.
If I don’t have an academic appointment as Assistant Professor or higher, can I be a PI?
No, according to Policy 87, to hold a grant at UBC one must have a minimum rank of Assistant or Clinical Assistant Professor. You can however be a Co-Applicant or a Collaborator.
With a clinical rank, am I eligible to hold a grant at UBC?
Clinical Faculty are eligible to hold operating grants and contract awards but not salary-support/scholarship awards. To receive a salary award, your Department Head must commit to a Grant Tenure or Tenure Track appointment. The Request for Dean’s Approval Form must be completed in full by your Department Head.
Do I need a grant application cover sheet?
The Grant Application Cover Sheet is a Faculty of Medicine requirement. Every grant submitted must have a cover sheet attached. ALL of the fields must be filled out correctly and the cover sheet must be signed appropriately. Grants submitted with incomplete or missing cover sheets will not be processed.
What signatures do I need on my grant application?
The PI, Department Head, and the Associate Dean, Research, in that order, must sign. Where appropriate, alternates may sign on behalf of your Department Head and/or the Associate Dean, Research (see Signing Authority Sheet.) After your application goes through the Faculty of Medicine, it must go to the Office of Research Services (ORS), or an ORS representative, to receive a final signature. Please note that all salary support applications must be signed by the Dean of Medicine.
Do I need to get signatures for a registration package or a Letter of Intent (LOI)?
You need to follow the same signatory procedures for LOIs that carry funds with them as for full applications, but registration packages do not require signatures.
Do I need IR or GD for a Letter of Intent or registration package?
A registration package does not require IR or GD. However, while an LOI does not need to go through IR, we may provide GD depending on our priorities and availability at the time. You can contact a grant development officer to inquire.
How do I transfer my grant funding to UBC?
Please refer to the FAQ at ORS’ website, located here.
What and where is ORS?
ORS is the Office of Research Services, which deals with all grant administration for UBC. Any grants submitted through any faculty, must also go through ORS. When grants are submitted, they must first go through the Faculty of Medicine, Dean’s Office (or through the proper channels at the hospital sites) then to ORS. There is an ORS representative at VGH that will sign on behalf of ORS for off-campus applicants. ORS is located on Agronomy Rd and East Mall in the Technology Enterprise Facility.
If I am a Co-PI on a grant application at a different University, what process do I need to follow?
A Faculty of Medicine Cover Sheet is required to be completed by you (as though you were the PI) and attached to a signed copy of the original application that has been completed by the PI.
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